Industries

From the jobsite to the courtroom to the event floor.

ReCaptured isn't built for one industry — it's shaped to each one. The same platform runs very different businesses, each speaking its own language:

Construction & Field Trades

Site walks, daily logs, crews, and change orders — captured where the work actually happens, not reconstructed after dark. From RFIs and submittals to plans that become bills of material — the formal paper trail, native.

Law Firms

Matters, deadlines, documents, and every billable minute in one defensible file that reads like someone kept perfect notes. Intake to invoice, on one record.

Event Planning & Production

From first inquiry to run-of-show — clients, vendors, budgets, and staffing staged in one place per event. Ticketing included — on your own payment rails.

Clubs & Membership Orgs

Members, dues, bookings, and every communication in a single living record — the whole person, not four fragments. Reservations, resources, and fleets in the same system as the relationship.

Insurance Brokerages

Clients, policies, renewals, and service requests tracked so nothing slips between the carrier and the call. Renewal calendars that run themselves.

Professional Services

Engagements, deliverables, time, and the knowledge behind them — expertise that compounds instead of walking out the door. Engagement to invoice, with the knowledge kept.

Multi-Site Healthcare

Locations, staffing, credentials, vendors, and compliance records under one operational roof. Every location its own workspace; leadership one view across all.

Logistics & Freight

Every load, driver check-in, and document from dispatch to ready-to-bill — cash that stops waiting on paperwork.

E-Commerce & Product

Orders, suppliers, campaigns, and support conversations tied to one source of truth across the whole operation.

Don't see yours? That's the point.

The platform is shaped to each business it runs — your customers, your work, your vocabulary. If your business has customers, work, and knowledge worth keeping, it fits. And your industry arrives pre-shaped: ready-made industry configurations on the same platform — your terminology and workflows from day one, not a blank database. A 30-minute discovery session is enough to map it.

Map your business →

Capability Depth

Everything your business runs on. In one place.

Twelve capability areas, one system of record. Start with what you need today — everything else is a conversation away, not another purchase, another login, another silo.

Plays well with others

Consolidate on your schedule, not ours. Slack and Teams mirror into the same conversations. Gmail and Outlook are managed without leaving. QuickBooks and Xero stay in sync. Payments run on your own Stripe. The tools your team already lives in keep working — they just stop being the only place the knowledge lives.

Start with what you need. As your business changes, new modules, fields, and workflows are shaped into your workspace — no rip-and-replace, no starting over.

AI & Memory

A teammate, not a chatbot.

Most AI answers questions. ReCaptured's AI does the work — then asks before anything changes.

It drafts
Updates, records, follow-ups, and summaries appear ready for your review — not a blank page waiting for you.
It recalls
The right context surfaces when you need it — the last conversation, the related record, the decision made eight months ago.
It runs the routine
Describe a workflow in plain English — "when a new lead arrives, create the record, notify the team, draft the follow-up" — and the system builds it, runs it, and logs every step.
It asks first
The AI always confirms before it acts. Every change carries full history — who, what, when, and why.
It compounds
Every interaction becomes durable knowledge. Institutional memory stays in the building — even when people don't.

Drafted by AI.

Decided by you.

Remembered for good.

Your data is yours. It powers your workspace — your records, your recall, your drafts — and nothing else.

Audio Capture

The work happens out loud. Now it's on the record.

Site walks, client calls, team huddles — the most important information in your business is spoken, then lost. ReCaptured captures it, structures it, and makes it defensible.

Transcription & summarization, built in

Meetings and calls become clean, structured records — decisions captured, action items assigned, nothing left to memory.

Hands-free field recording

An optional recording device for work that happens away from a desk — the jobsite, the warehouse floor, the venue walkthrough. Speak; the record writes itself.

Sealed, tamper-evident transcripts

A permanent record of what was said that you can stand behind — in compliance reviews, client disagreements, and handoffs.

Placed, not just transcribed

Field recordings carry where and when — mapped to the site, queued for review, and auditable. A record of the walk, not just the words.

When a question comes up six months later, you don't reconstruct the conversation from memory. You open the record. Transcripts are sealed and tamper-evident — a defensible account, not a best recollection.

Before & After

What changes when the busywork disappears.

Six moments from six very different businesses. Same platform, shaped six different ways.

Construction

Before: you finish a site walk, then spend the evening reconstructing it — photos in one app, notes in another, the daily log half-done. After: you narrate the walk as it happens. By the time you're back in the truck, a clean daily record is filed to the job and waiting for your sign-off. Your evening is yours again.

Law Firm

Before: a forty-minute client call becomes a sticky note, a half-remembered deadline, and unbilled time. After: the call becomes part of the matter file — summary in place, deadlines on the calendar, every minute captured. The file reads like someone kept perfect notes. Something did.

Event Production

Before: an inquiry sits in your inbox while you rebuild the same proposal, vendor list, and timeline from scratch — again. After: the inquiry becomes a fully staged production plan: client record, draft budget, vendor holds to confirm, run-of-show template. You spend the afternoon on the creative, not the scaffolding.

Membership Club

Before: a member's dues live in a spreadsheet, their bookings in a calendar, their complaint in someone's inbox. Nobody sees the whole person. After: one member record holds dues, bookings, communications, and history. When they call, whoever answers knows the full story — and renewals never slip through.

Program Management

Before: your program status is a Friday scramble — chasing updates across five tools, pasting them into a deck that's stale by Monday. After: workstreams update as work happens, risks surface themselves, and the program picture is live, not assembled. Your status meeting becomes a decision meeting.

Logistics

Before: a driver's check-in call is a scribbled note; the proof of delivery is somewhere; the invoice waits on both. After: the check-in lands on the shipment record, the paperwork files itself, and billing starts the same day the truck is unloaded. Cash stops waiting on paperwork.

Global & Enterprise-Grade

Built for every market you operate in. Architected for the scrutiny you answer to.

Global by default

One platform for every market — no regional workarounds, no parallel systems.

Multi-language interfaces Multi-currency handling Real-time translation One workspace, every market

Enterprise-grade by design

Architected to the control requirements behind the frameworks your clients and regulators care about — encryption, role-based access, tamper-evident audit trails, and disciplined data handling.

SOC 2

ISO 27001

HIPAA

GDPR

Built to comply — formal certifications in progress.

Multi-entity by design

Parent companies, subsidiaries, divisions, and clients — each with its own workspace and its own brand, down to the domain, with leadership seeing across all of it. One platform, every entity.

Parent & subsidiary structures Per-entity branding & domains One view across the whole

Open to the outside

Clients, vendors, and partners participate by emailed link — no login to create, no license to buy. External collaboration is free, always.

Guest access by link External users free Branded client portals

How Engagements Work

Provable, not promised.

Every ReCaptured deployment starts with a measured baseline and a scorecard you control. Value is demonstrated with your numbers — not asserted with ours.

Discovery

A 30-minute conversation to map your business — how work flows, what you call things, where time and knowledge leak.

30 minutes

Your workspace, shaped

The platform is configured around your terminology, your workflows, and your records — a system your team recognizes on day one.

Days, not months

Measured against your baseline

We establish where you started, and you hold the scorecard. Progress is demonstrated with your own numbers, on your terms.

Ongoing

FAQ

Questions a careful operator asks.

Will my team actually use it?

That's the design test we hold ourselves to. The workspace uses your terminology and mirrors how your team already works, so day one feels familiar rather than foreign. And because the AI drafts the tedious parts — logs, updates, follow-ups — the system gives time back instead of demanding it. Tools get adopted when they're easier than the old way. That's the bar.

Can clients, subs, and vendors work in it without buying seats?

Yes. External people participate by emailed link — reviewing documents, joining meetings, signing, responding — with no account to create and no license to buy. You pay for your team; the people around your business are free, always.

Can it run multiple companies or brands under one roof?

Yes, natively. Parent companies, subsidiaries, divisions, and client organizations each get their own workspace under their own brand — down to the domain — while leadership holds a view across all of them. If your org chart has layers, the platform mirrors them instead of fighting them.

We already use Slack, QuickBooks, and Google Calendar. Do we have to switch?

No. Slack and Teams mirror into the same conversations, Gmail and Outlook are managed without leaving, calendars unify into one view, and QuickBooks and Xero stay in sync. Consolidation happens on your schedule — the platform meets your tools where they are, and the knowledge stops living in ten places.

What happens to my existing data?

It comes with you. Your existing records — customers, projects, documents, history — are brought into the platform as part of setup, organized under your structure and terminology. You don't start from a blank system, and you don't maintain the old ones in parallel.

Do I need IT staff to run it?

No. ReCaptured is delivered and shaped for you — and when your needs change, we change the platform with them. New fields, workflows, and modules are handled as part of the service, without a development project or a technical hire on your side.

Who can see my data, and how is it protected?

Your data is yours, and access to it is deliberate. Role-based permissions control who sees what, every change carries a full audit history, and data handling is disciplined to the same control requirements behind frameworks like SOC 2 and GDPR. If you have specific data-handling requirements, bring them to the discovery call — walking through them is exactly what it's for.

What does the AI do without asking me?

Nothing that changes your records. The AI drafts, suggests, and surfaces — then waits for your confirmation before anything is committed. Every action it takes is tracked with full history: what changed, when, and on whose approval.

What if my industry isn't listed?

The industries above are examples, not a menu. The platform is shaped to each business it runs — whatever its work, workflows, and vocabulary — and any operating business can be mapped in a discovery session. If your business has customers, work, and knowledge worth keeping, it fits.

How fast can we be up and running?

Days. A 30-minute discovery call maps your business; the workspace is then shaped around your terminology and workflows and delivered ready to use. When new requirements come up after launch, they’re handled the same way — shaped into your workspace in days, not months.

Run your entire business on one intelligent system.